Welcome to the Call for Proposals for the Healthier Texas Summit 2024! We invite you to contribute to this dynamic event by submitting proposals for presentations and poster sessions. Share your expertise, innovative ideas, and successful strategies with fellow professionals dedicated to advancing health and wellness in Texas.

Proposal submission is now open for the 2023 Healthier Texas Summit. Join us in “Uniting to Transform Health in Texas: Empowering Action for Systems Change”. It’s Time Texas and The University of Texas System welcome thought leaders and health champions to submit proposals to help further the conversation for change.

Presenting at the Healthier Texas Summit offers a notable opportunity to share knowledge, experiences, and ideas interprofessionally with likeminded advocates for health in Texas.

Proposals must be submitted by Sunday, May 22, 2023 at 5:00 p.m. CST. It's Time Texas will not accept late submissions or submissions in another format. Review the Proposal Submission Guidelines for full instructions.

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ImageThe exhibit hall during the Healthier Texas Summit

Session Types

Skill Building Workshop (60/90 minutes):

Provides an in-depth interactive training to increase attendees’ knowledge and skills about a topic of interest to the target audience. Submissions must show evidence that the workshop will engage attendees in learning and using best practices for adult learners. Attendees will leave with tools and resources.

  • Highly interactive
  • At least 2/3 of time should be interactive (i.e. polls, breakout groups, activity, etc.)
  • Presenters are required to provide handouts or other reference materials for attendees to take for study and/or practice.
  • Maximum of 3 presenters
  • Diverse representation of sectors and demographics
Panel (60 minutes):
Provides a meaningful environment where subject matter experts can share knowledge and insights on a relevant topic in public health. Panelists are encouraged to represent multiple sectors and bring unique and diverse perspectives to the conversation.

  • Low interaction
  • At least 15 minutes for Q&A
  • 1 moderator
  • Maximum of 4 panelists
  • Diverse representation of sectors and demographics
Presentation (45 minutes):

Provides an opportunity for attendees to hear the latest information from presenters on current research and/or public health practice. The topic can be a tool or practice, a data source, or method that is important to public health research or practice. Submissions must show evidence that the presentation will engage attendees in learning and using best practices for adult learners.

  • Medium interaction
  • At least 15 minutes for Q&A
  • Presenters are strongly encouraged to provide handouts or other reference materials for attendees to take for study and/or practice.
  • Maximum of 3 presenters per session
Poster Session (3.25 hours):

Provides an opportunity for presenters to share their work with interested colleagues. Poster presentations allow for shared learning, dialogue, and feedback between presenter(s) and attendees. The topic of the poster must align with one of the listed content tracks.

  • Highly Interactive
  • Presenters will interact and dialogue with attendees throughout poster session time
  • Presenters are required to provide their own mounted poster. Easels will be provided.
  • Suggested poster size is 36”x48”. Exceptions will be considered on a case-by-case basis.
  • Maximum of 2 presenters per poster
  • During the poster session, at least 1 presenter must be present to dialogue with attendees for the duration of the session.

Submission Guidelines

Presentation and Poster Proposals must be submitted using the required submission form by Sunday, May 12, 2024, at 5 p.m. CST. We will not accept late submissions or submissions in another format.

Tip: We recommend developing proposals off-line in Microsoft Word for ease of editing and copying/pasting the final version into the submission form.

Click here to download an editable version of the Proposal Submission Components.

Presentation Submission Components

To ensure your proposal aligns with our submission guidelines, please review the following components carefully:

Session Type:
Select the appropriate format for your proposal – Skill Building Workshop, Panel, Presentation, or Poster Session.
Session Title:
Craft a concise and impactful title (max 10 words) that captures the essence of your presentation. Review these tips for support.
Session Description: 
  • Max of 80 words
  • Use complete clear simple sentences (no bullets) and avoid writing in first-person narrative. If accepted, this description will be used in the conference program and on the website.

Note: For a session to be eligible for Continuing Education Credit, each presenter or panelist must provide an abstract free of trade and/or commercial product names

Additional Session Information:
  • Max of 200 words
  • Optional: If additional space is needed to further elaborate on the session description. Any information provided here will be used during the committee review process and will not be printed in the program or placed on the website.
Objectives:
  • Max of 70 words
  • 3 clear, measurable learning objectives that reflect the scope of the session and describe learner-oriented outcomes that can be expected by participating in the session.

Note: DO NOT USE the following verbs – Understand, Learn, Appreciate, Know, Think Critically, Improve, as they are not measurable. For a list of measurable verbs, please review Bloom’s Taxonomy of Measurable Verbs

Relevance, Significance to Theme, and Track:
  • Max of 200 words
  • Describe how this session is relevant, groundbreaking and/or significant to the overarching theme of the summit and the specific content track.
Audience Engagement (Does not apply to Panel Presentations):
  • Max of 200 words
  • Describe how this session will engage your audience. Provide specifics on the use of instructional design best practices and the use of specific interventions (i.e. polls, activities, hands-on activities, breakout groups, etc.) that meet diverse learning styles.
Resources and Tools:
  • Attach evidence-based*, accessible resources and tools (i.e. handouts) that connect to the learning objectives of the session. These resources will be provided to the attendees at the end of the presentation.
  • Appropriate tools and resources should be those that are currently used within the program, during implementation, or to facilitate practice. Do not submit research that is used to define the work.
  • The inclusion of resources and tools is optional for panels and highly encouraged for presentations. If submitting a proposal for a workshop, please note that resources and tools are not required at the time of proposal submission. Individuals whose workshop proposal is accepted are required to submit resources and tools by August 18, 2024 (additional guidance will be provided at time of acceptance notification).
*Include citations
Primary Audience:
Identify the top two audience sectors most likely to benefit from your presentation.
  • Academic Research Institutes
  • Education (k-12 and Higher Education)
  • Government
  • Healthcare
  • NGOs (nonprofit, faith-based, coalitions, etc.)
  • Private Sector
  • Public Health
Place of Project, Program, or Research:
Specify the primary institution or setting where your project or research occurs.
  • Academic or Research Institution
  • Business
  • Clinical Setting
  • Community-based setting (non-healthcare)
  • K-12 School
  • Other
Speaker Representation:
  • Max of 100 words
  • Describe the diversity by sector and demographics amongst presenter(s) (moderator included)
  • Please select the Race(s) your proposed speakers identify with (choose all that apply):
    • White
    • Black/African American
    • Asian
    • American Indian/Alaska Native
    • Native Hawaiian or other Pacific Islander
  • Do your speakers identify as Latino/a/e/x? (choose all that apply):
    • Yes
    • No
    • Prefer not to respond
  • Please enter the geographic location of each speaker (i.e. Austin Texas)
  • Please select the gender identities of your proposed speakers (choose all that apply):
    • Male
    • Female
    • Transgender
    • Non-Binary
    • Prefer not to respond
  • Please select the sectors of your proposed speakers (choose all that apply):
    • Academic Research Institution
    • Business/Workplace
    • Government
    • Healthcare
    • K-12 Education System
    • Non-Government Organization (non-profit, faith-based, coalition, etc.)
    • Other:
Speaker Details:
  • List of Name, Title, Organization, and contact information for each presenter and moderator
  • Short biography for each speaker (100 words maximum)
  • Headshot for each speaker
Note: For a session to be eligible for Continuing Education Credit, each presenter or panelist must provide a signed Conflict of Interest (Disclosure) form with a relevant Qualification Statement. This form will be emailed to speakers whose submission is accepted.

Review Criteria

Please click the buttons below to review the review criteria for presentation and poster proposals.

Presentation Review Criteria

The Healthier Texas Summit planning committee will review proposals using the following criteria:

  1. Meets criteria of session type
  2. Title, description, objectives are clear, significant, and engaging
  3. Relevance, significance, and appropriateness to theme and track including policy, systems, and environmental (PSE) change, cross-sector collaboration, scalable strategies, and advancing health equity
  4. Engages participants effectively
  5. Provides evidence-based resources and tools
  6. Clear connection to primary audiences
  7. Speakers are a diverse representation demographically and by sectors
  8. All speaker details were submitted
(optional for panels, strongly recommended for presentations, mandatory for workshops)

Content Tracks

Empowering Quality Health Programs and Strategies Informed by Data and Effective Health Communication

The effectiveness of health programs is greatly enhanced through its integration with data-driven approaches. Evidence-based interventions and successful collaborations hinge on robust data systems that enable informed decision-making and continuous quality improvement. Communicating on these programs requires a strong understanding of the population accessing these programs, multiple modes of communication and tailored approaches. Proposals for sessions in this track will focus on approaches for using information to effectively inform, tailor, manage and communicate on health programs. These approaches would include data collection, data sharing, program evaluation, quality improvement, communicating needs and engaging program participants.

We encourage session proposals that will highlight:

  • Use of storytelling and public narrative to catalyze action
  • Capturing patient voices to inform care and health programs
  • Specific tools and evidence-based practices used to assess organizational capacity to implement effective health communication and measure impact of health communication
  • Promising practices, lessons learned, and indicators of progress for sharing data and information, particularly in multi-institutional and multi-sector partnerships
  • Effective, and efficient approaches to unlocking the power of data for decision-making, evaluation, and quality improvement
  • Innovative approaches to leverage technology and data to enhance advancements in healthcare
  • Use of disaggregated data and person-centered communication to address health disparities and inclusion

Audience Types


Healthier Texas Summit attendees represent a variety of sectors including:

  • Academic Research Institutes
  • Education (k-12 and Higher Education)
  • Government
  • Healthcare
  • NGOs (nonprofit, faith-based, coalitions, etc.)
  • Private Sector
  • Public Health

Take full advantage of the countless networking opportunities and foster relationships with professionals from multiple sectors across the state.

Apply Now
A woman asking a question during the Healthier Texas Summit

Support and Frequently Asked Questions:

A detailed video tutorial outlining the proposal submission process via Oxford Abstracts, including a comprehensive walkthrough of the criteria and components, will soon be available. This resource is designed to assist potential proposal submitters for the Healthier Texas Summit.

If you have any immediate inquiries, please contact us at HTS@itstimetexas.org.

Additional Support and FAQs:

For further inquiries or assistance, please contact us at HTS@itstimetexas.org.

Key Dates:

May 12, 2024
Proposal Submission Deadline.
Notification Deadline for Authors to Notify Speakers.
Deadline for Reviewing, Modifying, or Withdrawing Proposal or Poster Submissions (by 5 p.m. CST).

June 12, 2024
Anticipated Notification of Proposal Status (by 5 p.m. CST).

August 18, 2024
Deadline for Accepted Workshop Proposals to Submit Finalized Resources and Tools (by 5 p.m. CST).

September 6, 2024
Deadline for Accepted Speakers to Submit Slides (by 5 p.m. CST).
Deadline for Accepted Poster Presenters to Submit Digital Copy of Accepted Poster (by 5 p.m. CST).

October 10-11, 2024
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2023 Sponsors


Sponsors play a critical role in making this event possible, as their support allows us to offer high-quality programming and engaging opportunities for attendees. If you haven't already done so, please take a few minutes to learn more about their great work.

Empower Partners

BlueCross and BlueShield of Texas
Texas Mutual Workers' Compensation Insurance

Equity Advocate

Amerigroup Logo

Wellness Warriors

St. David's Foundation
UTHealth Logo
It's Time Texas Logo
The University of Texas System
SNAP Logo, Healthier Texas Sponsor
BlueCross and BlueShield of Texas
Texas Mutual Workers' Compensation Insurance
Amerigroup Logo
Genentech Logo
St. David's Foundation
Humana Healthy Horizons
UTHealth Logo

To discuss the sponsorship opportunities and select the sponsorship level that best fits your company’s goals and needs, please contact:

Maggy Troup, Director of Development
Nathaniel Aranda, CFRE, Vice President of Development and Marketing

Summit Icon
Healthier Texas Summit

2023 Sponsors


Sponsors play a critical role in making this event possible, as their support allows us to offer high-quality programming and engaging opportunities for attendees. If you haven't already done so, please take a few minutes to learn more about their great work.

Empower Partners

BlueCross and BlueShield of Texas
Texas Mutual Workers' Compensation Insurance

Equity Advocate

Amerigroup Logo

Wellness Warriors

St. David's Foundation
UTHealth Logo
It's Time Texas Logo
The University of Texas System
SNAP Logo, Healthier Texas Sponsor
BlueCross and BlueShield of Texas
Texas Mutual Workers' Compensation Insurance
Amerigroup Logo
Genentech Logo
St. David's Foundation
Humana Healthy Horizons
UTHealth Logo

To discuss the sponsorship opportunities and select the sponsorship level that best fits your company’s goals and needs, please contact:

Maggy Troup, Director of Development
Nathaniel Aranda, CFRE, Vice President of Development and Marketing

Summit Icon
Healthier Texas Summit

2024 Sponsors


Sponsors play a critical role in making this event possible, as their support allows us to offer high-quality programming and engaging opportunities for attendees. If you haven't already done so, please take a few minutes to learn more about their great work.

Empower Partners

BlueCross and BlueShield of Texas
Texas Mutual Workers' Compensation Insurance

Equity Advocate

Texas Mutual Workers' Compensation InsuranceImage

Community Ally

St. David's Foundation Logo
Wellpoint logo
Genentech Logo

Harmony Hero

St. David's Foundation Logo
United Healthcare
Genentech Logo

To discuss the sponsorship opportunities and select the sponsorship level that best fits your company’s goals and needs, please contact:

Nathaniel Aranda, CFRE, Vice President of Development and Marketing